SA Administrator Inactive Vendor Removal Report overview

System Administrator > Administration > SAA Reports > SAAIV

Function acronym: SAAIV

Use this report to remove all vendor records that are inactive due to lack of use or because a new set of data is available for the new year. Run this report at least once a year

This report only removes vendor records with a vendor class that is greater than zero. Vendors are classified when the Vendor Administrator Vendor Classification Report is generated. Vendors that meet one of these conditions are included on the report:

  • Currently inactive
  • Vendor class of 13
  • Has not had any activity, based on the date in the Print Vendors With No Activity Since? option

The report includes a summary page that shows the total number of records that were deleted from each data set. The report also generates an exception report that included master records that were not deleted.

Caution: 
The system administrator or someone familiar with vendor records should run this report. A security level of 5 is required to make deletions. We recommend that you review the records before deleting them.

These records are removed for vendors that qualify within the report parameters:

  • Vendor Setup
  • Vendor Ship From Setup
  • Vendor Maintain Balance Entry
  • Vendor Purchase History Setup
  • Product Line Setup
  • Vendor Notes

Prerequisites

Run the Vendor Administrator Vendor Classification Report before you remove inactive vendors.