Cores
Remanufactured and dirty core products are treated as regular stocked products in Sales Order Entry.
When you enter a remanufactured core product or kit on a line item, another line item for the associated implied core charge is automatically created. You cannot directly add, change, or delete an implied core charge.
The quantity for the implied core product is determined by the value in the remanufactured core product (or kit) Implied Qty field in Product Setup times the corresponding quantity for the remanufactured core product on the previous line. This field initially defaults to 1, which indicates a one-to-one relationship between the quantities.
The price for a dirty core product that is being returned comes from the implied core charge that you allocate it to.
When you create a warehouse transfer or purchase order from Sales Order Entry to obtain a remanufactured core product or kit, the implied core charge is automatically created on those documents as well. Any changes you make to the remanufactured core product are reflected on the line for the implied core charge.
Because you are buying inventory for your company when you select a core buy, you must have authorization to perform a core buy, or a warning is displayed to remind you to obtain authorization.
Core catalog products
When you enter a catalog product on an order and create records in inventory for a core product, they are created according to the selection you make on the Product Type window.
In some cases, the defaults cannot validate an implied or dirty core product, and error messages are displayed.
If prefix and default settings in SA Administrator Options-Products-Cores for implied and dirty core products are blank, records are not created.
Order copy
When you copy an order or line with a remanufactured core product or select a remanufactured core product from the shopping list, the implied core charge is automatically added to the new order on the next line item.
When you try to copy an order that has remanufactured or dirty core products to a Return Merchandise (RM), the message Copy Not Allowed – Core Products Exist in the Selected Order (6624) is displayed.
Core return type - Dirty Cores
The Core Return Type window is displayed when you enter a dirty core product on a return line. You can select the type of core product your customer is returning.
If you are buying inventory for your company, you must have authorization to perform a core buy or a warning is displayed to remind you to obtain authorization. When you buy a core product, the line item price defaults to the cost specified for the Cost Used for Market Cost on Implied/Dirty Cores option in SA Administrator Optionis-Products-Costs, although you can change it with proper security.
When you have authorization to purchase the dirty core product, the item is added to the order as a return line. The customer’s account is credited when you invoice the order.
When you allocate a dirty core quantity to an implied core charge on a Return Merchandise (RM) order, the price of the dirty core product is determined by the implied core charge you allocate it to. Dirty core products that customers return are valued at the selling price of the implied core charge on the order you allocate it to, rather than the prices on the Product Warehouse Product Setup record. This prevents you from giving the customer an incorrect credit for the returned dirty core and causing an out-of-balance condition or correction. Because you establish a tie between the dirty core product and the implied core charge, you cannot change the allocation in change mode and an error is displayed if you attempt the change.
To ensure the price of the dirty core product is consistent with the implied core charge, you must allocate the entire quantity from one order, because the price of a product can vary from one order to the next. If you try to select more than one order, an error message is displayed.
The proof and quantity on this window represent the quantity that you need to apply to this order and line. The proof on this window must be zero before you can continue.
Core return type - Remanufactured Cores
The Core Return Type window is displayed when you enter a remanufactured core product on a return line. When you select Core Allocation on the Core Return Type window, the standard Return window is displayed, and the return can be processed.
If you make any cost adjustments for core products, inventory and the General Ledger could become out of balance because the standard system pricing routine is not applied. However, when there is a difference between what you paid for the dirty core product (the amount you credit the customer for the dirty core product) and the market cost specified on the IC Setup Warehouse Products record, the variance is posted to the IC Adjustment account.
Delect or lost business lines
Your security level also determines if you can delete or send an order or line containing a remanufactured core product to lost business. When you try to delete an order that contains a remanufactured core product that has been allocated, the Sales Order Delete/Lost Business window is displayed.
- If the dirty core is the correct one, the tie to the original order is reversed and inventory is adjusted when this order is invoiced. The journal entry for this transaction reverses the journal entry generated by the original core return.
- If the dirty core was a substitute, the tie to the original order is reversed and inventory is adjusted when this order is invoiced. The journal entry generated by this transaction reverses the journal entry generated by the substitute core return.
- If the dirty core was a core buy, you are selling the product. The original order price is from the IC Setup Warehouse Products record and can be modified. The journal entry generated by this transaction is the opposite of a core buy.
Serialized core products
The dirty core serial number is the serial number used to return the product to the vendor. A dirty core return that needs to be allocated can only be entered on a return order with a return type that routes the dirty core to stock. Dirty core products cannot have a return type that routes the dirty core to unavailable inventory.
The dirty core serial numbers are stored in Product Extended Serial # Setup, and ICEAT (internal) records are created for each serialized dirty core for inventory tracking.
When the ICEAT transaction records are created for each returned core serial number, the ICEAT record stores the serial number being processed on the ICEAT record. This can be viewed in Product Core Inquiry for each of the ICEAT records created during the core return serial assignment process.