GL Account Inquiry - Transactions field descriptions

Period

Specify a calendar period. If you use a calendar year or fiscal year, specify the calendar month. Specify the fiscal period if you use a 13-period fiscal year.

Transaction Type

Select Both to display all transactions. Debit to display only debit transactions, or Credit to display only credit transactions.

Start/End Date

These fields indicate the start and end date range of the transactions for the account. All of the transactions that occurred between these dates for this account code are displayed in the transaction grid. If no date is specified, all of the history transactions are displayed.

Transactions grid

Posting Date

Displays the post date of the transaction. If you specified a date in the Optional Date field, all transactions for the specified account code within the date range, are displayed in date order.

Cal Period

The period the transaction was posted to during journal entry.

Journal #

The journal number that is assigned by the system or specified by the operator during journal entry.

Set #

The set number is increased by one during journal entry for each set of equal debits and credits.

Journal Date

The date a journal was created for this transaction. The journal number is assigned by the system or specified by the operator during journal entry.

Extended Reference

Indicates whether an extended reference exists for this transaction. If Yes is displayed, open the record to view the extended reference on the Transaction Details page.

Transaction #

The transaction number within each set for this transaction.

Module

The module in which this journal posting occurred.

Operator Initials

The initials of the operator who posted this transaction.

Check #

The check number that was specified for this transaction.

Up

This column indicates the GL update type for transactions. This update type is based upon the Update GL option in SA Operator Setup-Other Options. The values can be displayed in the column:

• Y: Update to GL
• N: No update to GL.
• J: Transactions are written to GL as memo transactions. A journal is created, but the transaction has no effect on GL account balances.

Transaction Code

Indicates whether this type of transaction is a debit or credit.

Debit

The amount of the transaction, if the transaction was a debit.

Credit

The amount of the transaction, if the transaction was a crebit.

Reference

The reference that was specified during the journal posting.

Invoice #

Displays the invoices that are related to the transaction.

Name

The customer or vendor that is associated with the transaction.

BACS Reference

Shows the value stored in the GL transaction record. This value is the BACS ID Number specified in Vendor Entry Check Print Report.